Introduction: Why Many Amazon Sellers Are Looking for Information About Packaging EPR in Spain

If you sell products on Amazon and your items are delivered to customers in Spain with any type of packaging, you may have come across notifications related to EPR, Packaging, Extended Producer Responsibility, packaging, producer registration number, or Amazon EPR Pay on Behalf.

For many sellers, especially foreign companies, importers, and private label brands, this topic can seem confusing at first. It is not simply another label or another setting in Seller Central. Packaging EPR is related to the producer's responsibility for the packaging placed on the Spanish market.

In this practical guide, we will explain, step by step, the complete process of obtaining a Spanish Packaging EPR number using Taxually, legalising the Power of Attorney through Legitify, uploading the registration number to Amazon, and finally activating Amazon EPR Pay on Behalf, where applicable.

The objective is to help sellers understand the actual process, the documents that are usually required, the most common mistakes, and what should be reviewed before confirming each step.

Important: This guide is based on the Taxually–Legitify workflow used in 2026. Screens, pricing, document requirements, and available options may change over time. Before submitting any application, always compare the information in this guide with the current instructions available in your Taxually account, Legitify, Amazon Seller Central, and from the relevant authorities.

1. First: Confirm Whether You Really Need Packaging EPR Registration in Spain

Before paying for any service or completing any forms, the first step is to determine whether your company can be considered a packaging producer in Spain.

In general, you may need Packaging EPR registration if you are the first party placing packaging or packaged products on the Spanish market.

This usually applies if:

✓ You sell private label products in Spain.

✓ You import packaged products into Spain.

✓ You sell products under your own brand.

✓ You sell packaged products to consumers in Spain from another country.

✓ You introduce packaging into Spain from another market.

✓ You sell products whose packaging has not previously been declared by another responsible producer in Spain.

In these situations, the producer is generally required to register with the Spanish Product Producers Register (Registro de Productores de Producto) under the Packaging section, managed by the Ministry for the Ecological Transition and the Demographic Challenge (MITECO).

2. When You May Not Be the Producer

Not every Amazon seller is automatically considered a producer.

You may not be the producer if:

✓ You purchase products that have already been placed on the Spanish market by another company.

✓ Your supplier has already fulfilled the Packaging EPR obligations in Spain for those specific products and packaging.

✓ You are able to obtain and correctly use your supplier's Spanish EPR registration number.

In some cases, Amazon may allow a reseller to provide the supplier's EPR registration number and confirm that they are not the producer. However, if you sell private label products, import goods, or are the first company introducing that packaging into the Spanish market, you will normally need your own registration.

You should be particularly careful at this stage. Do not use a supplier's registration number unless you are certain that it covers the exact products, the exact packaging, and your specific business situation.

3. Create Your Taxually Account

Once you have confirmed that registration is required, the next step is to create an account with Taxually/EcoTax using the registration link provided by Amazon or Taxually.

You will normally need to prepare information such as:

✓ Legal company name.

✓ Company registration number.

✓ Country of incorporation.

✓ Official registered business address.

✓ Company VAT number.

✓ Contact email address.

✓ Telephone number.

✓ Company director or legal representative.

✓ Amazon sales channel.

✓ Product categories.

✓ Certificate of Incorporation or an equivalent document.

✓ Passport or national identity document of the legal representative.

The key point is that all information must exactly match the company's official documents.

4. Use the Company's Registered Address Correctly

One of the most common mistakes is confusing the company's registered address with an operational address.

In Taxually, you must enter the company's registered address exactly as it appears in the official incorporation or registration documents.

Do not replace it with:

✓ Warehouse address.

✓ Director's residential address.

✓ Amazon operational address.

✓ Prep center address.

✓ Supplier or logistics centre address.

The registered address may appear in the Power of Attorney, so it must match the corporate documents exactly, including the street name, postcode, city, country, and legal format.

5. Add Your Amazon Sales Channel

In the Sales Channels section, select Amazon and add the URL of your seller profile or storefront.

A standard Amazon seller profile URL usually has the following format:

https://www.amazon.es/sp?seller=YOUR_SELLER_ID

It is best to avoid long product page URLs that include parameters such as:

✓ asin=

✓ ref_=

✓ isAmazonFulfilled=

✓ Tracking information.

✓ Campaign parameters.

After adding the URL, make sure you click the Add button (or the equivalent option).

Simply filling in the field does not always mean the sales channel has been saved correctly.

6. Select the Product Category

Taxually may ask you to select the category that best represents the physical products you sell.

Common examples include:

✓ Health Products, Cosmetics & Personal Care

✓ Food, Beverages & Grocery Items

✓ Electronics, Computing & Office Equipment

✓ Home Furnishings, Kitchenware & Garden Products

✓ Clothing, Footwear & Jewellery

✓ Toys, Baby Products & Children's Merchandise

For supplements, vitamins, cosmetics, and personal care products, the most appropriate category is usually:

Health Products, Cosmetics & Personal Care

Select additional categories only if they genuinely apply to your business. These categories describe your commercial activity, but they do not replace future packaging material declarations.

7. Complete the Company Representative Section

The company representative is usually:

✓ Company Director

✓ Managing Director

✓ Company Administrator

✓ A person legally authorised to sign on behalf of the company

Taxually may ask for information such as:

✓ First name

✓ Last name

✓ Country of birth

✓ City of birth

✓ Date of birth

✓ Position

✓ Telephone number

✓ Residential address

✓ Passport or national identity document number

✓ Nationality

✓ Document expiry date

For a company with a registered director, the position can normally be entered as:

Director

or, where legally appropriate:

Managing Director

8. Passport or National Identity Document

It is important to use the same identity document throughout the entire process.

If you enter a passport number, upload the passport.

If Taxually allows the use of a national identity document and you enter that document number, upload the same document.

Do not enter a passport number and then upload a different identity document. This may result in delays or your application being rejected.

When the form asks for Valid until, it refers to the expiry date of your identity document.

The date is usually entered in the following format:

DD/MM/YYYY

9. Complete the Company Information

In the Company Information section, pay particular attention to the following fields.

Trading name

Enter your trading name or the public name of your business only if applicable.

Do not repeat the legal company name if it is not appropriate.

Company registration number

Enter the number assigned by the commercial register or company register in the country where the business was incorporated.

Do not enter:

✓ VAT number

✓ Personal tax identification number

✓ Amazon Merchant Token

✓ EPR registration number

VAT number

Enter the company's active VAT number in the corresponding field.

Important differences:

✓ An Irish VAT number should be entered as the company's Irish VAT number.

✓ A Spanish VAT/NIF should only be entered if the company actually has one.

✓ OSS registration is not automatically considered a domestic Spanish VAT number.

✓ Do not enter a personal Spanish DNI as the tax number of a foreign company.

If the company does not yet have the requested local number, use options such as:

I do not have one

or

Registration in progress

only if they accurately reflect your situation.

10. Upload the Company Documents

Taxually will normally request at least the following documents:

Certificate of Incorporation

This document should confirm:

✓ Legal company name

✓ Company registration number

✓ Country or jurisdiction of incorporation

✓ Registered address

✓ Current company status, where available

Passport or National Identity Document

Upload the same document whose number you entered in the application form.

Basic quality requirements:

✓ All text must be clearly legible.

✓ All four corners of the document must be visible.

✓ The document must not have expired.

✓ The name must match the application.

✓ The file must not be password protected.

✓ The file must not exceed the maximum permitted size.

Commonly accepted formats:

✓ PDF

✓ JPG

✓ PNG

11. Pay for the Taxually Registration Service

Before making the payment, review the complete checkout summary.

The invoice may include separate charges such as:

✓ Spanish Packaging EPR registration

✓ Authorised representative services in Spain

✓ Annual EPR reporting

✓ Registrations in other countries

✓ Authorised representative services in other countries

✓ Minimum eco-contributions

✓ VAT

Before paying, verify:

✓ Which countries are included.

✓ Which EPR category you are purchasing.

✓ Whether each service is charged annually or as a one-time payment.

✓ Whether the authorised representative service is included.

✓ Whether annual reporting is included.

✓ Whether eco-contributions are charged separately.

✓ Which VAT number appears on the invoice.

12. If the Taxually Invoice Shows the Wrong VAT Number

If Taxually issues an invoice with an incorrect VAT number, contact their support team and request a corrected invoice.

Include:

✓ Invoice number

✓ Legal company name

✓ Correct VAT number

✓ Proof of VAT registration, if requested

It is important to understand that the Taxually fee may not include other costs such as:

✓ Legitify fees

✓ Notary fees

✓ Apostille fees

✓ Courier charges

✓ Future eco-contributions

13. Complete the Remaining Taxually Onboarding Steps

After payment, complete all remaining onboarding sections.

Taxually may request:

✓ Registered business address

✓ Company representative details

✓ Representative's residential address

✓ Company incorporation details

✓ VAT information

✓ Amazon sales channel

✓ Product categories

✓ Corporate documents

✓ Identity document

✓ Preliminary sales information

✓ Power of Attorney

If your private label products have not yet been launched, you may not have historical sales or packaging data.

Taxually may allow you to continue and provide this information later, but missing information may delay your registration or future reporting.

Even if you plan to use Amazon EPR Pay on Behalf, it is advisable to request basic packaging information from your manufacturer, including:

✓ Cardboard weight

✓ Plastic weight

✓ Glass weight

✓ Metal weight

✓ Composite material weight

✓ Units per product

✓ Whether the packaging is single-use or reusable

14. Review the Power of Attorney

Taxually generates a Power of Attorney in Spanish authorising its representative in Spain to act on behalf of your company.

The document may authorise the representative to:

✓ Obtain a Spanish tax identification number for the foreign company.

✓ Register the company in the appropriate waste and packaging category.

✓ Submit EPR declarations.

✓ Sign reports electronically.

✓ Communicate with the Spanish authorities.

✓ Carry out related administrative procedures.

According to Taxually, this Power of Attorney must be notarised and apostilled before it can be used with the Spanish authorities.

Before signing, carefully verify:

✓ Legal company name

✓ Country of incorporation

✓ Registered address

✓ Representative's name

✓ Nationality

✓ Passport or ID number

✓ Position as Director or authorised representative

✓ Appointed Spanish representative

✓ Covered categories, such as Packaging, WEEE or Batteries

✓ Scope of authority granted

15. Business Address and Residential Address

The Power of Attorney may show the foreign company's registered business address as the professional address of the company representative.

This does not necessarily mean that the representative lives at that address. The residential address is normally provided separately during the onboarding process.

This distinction is important to avoid confusing the two addresses or making unnecessary corrections to documents that are already correct.

16. Sign the Power of Attorney

Do not complete any sections reserved for the notary.

Do not fill in:

✓ Place of notarisation

✓ Date of notarisation

✓ Notary's name

✓ Notary's city

✓ Applicable law

✓ Notary's signature or seal

Sign only in the section designated for the company's legal representative.

Save the signed document as a clear PDF file.

A suitable filename could be:

Spanish_EPR_Power_of_Attorney_signed.pdf

Use the same signature that you normally use on your company's official documents.

17. Create Your Legitify Account

Use the Taxually–Legitify registration link provided in the Taxually instructions.

Create your Legitify account and complete:

✓ Email verification

✓ Upload of your identity document

✓ Selfie or facial verification, if requested

Legitify provides remote and cross-border notarisation services, including workflows for Powers of Attorney.

Once you are logged in, select:

Schedule an appointment

Do not purchase an upgraded account unless you genuinely require a paid plan.

18. Create a New Request in Legitify

On the first screen, complete the location details.

Recipient Location

Select:

Spain

This indicates the country where the document will be legally used.

Your Location

Select your actual country of residence or your current physical location.

If the legal representative lives in Spain, select:

Spain

Then click Confirm.

19. Choose the Correct Notarial Service

Select:

Power of Attorney Execution

Do not select:

✓ Corporate Documents

✓ ID Verification

✓ AML/KYB

✓ Certification of True Content

✓ Certification of True Copy

The Taxually guide specifically instructs users to select Power of Attorney Execution.

20. Upload the Signed Power of Attorney

Upload the signed PDF in the Documents to notarise section.

Complete the document information exactly as described in the Taxually guide.

Document requires Apostille?

Select:

Yes

Document Origin

Select:

Hungary

This may seem unusual, but it is the option specified in Taxually's workflow. In this case, it is recommended to follow the provider's instructions rather than making your own interpretation.

Document Type

Enter exactly:

Taxually - Power of Attorney

Description

You may enter:

Power of Attorney for Spanish EPR registration (Taxually)

or

Power of Attorney for Spanish EPR registration

Then click Done.

21. Configure the Courier Service and Partnership ID

The original notarised and apostilled document must be sent to Taxually.

Receive documents via Courier?

Select:

Yes

Express delivery

Select:

No

unless Taxually has specifically instructed you to use express shipping.

Recipient details according to the Taxually instructions:

Full name

Taxually Kft. – Anita Balogh

If the field is too short, enter:

Anita Balogh

Telephone

+36 70 667 7396

Street address

Tüköry utca 5. III/3

City

Budapest

Postal code

1054

Country

Hungary

Email

Enter your own email address so that you receive courier tracking notifications.

Partnership ID

Enter exactly:

Taxually2024

Do not add quotation marks, spaces, punctuation, or any additional text.

Electronic notarisation

If you see the question:

Is an electronic notarization needed?

For this workflow, select:

No

22. Book the Appointment or Processing Slot

Choose an available date and time.

Priority booking

Leave this option disabled unless your application is urgent.

Enabling it may result in an additional fee.

On behalf of

Leave this field blank if the legal representative is submitting the application personally.

Invite non-signing participants

Leave this field blank unless another person genuinely requires access to the application.

Although Legitify requests a time slot, the specific Taxually instructions state that no audio or video meeting with the notary is required for this workflow.

Select a suitable time and continue to the summary page.

23. Review the Final Summary in Legitify

Before confirming your application, review every detail carefully.

Location

✓ Your Location: your actual country.

✓ Recipient Location: Spain.

Service

✓ Power of Attorney Execution.

Document Information

✓ Apostille: Yes.

✓ Document Origin: Hungary.

✓ Document Type: Taxually - Power of Attorney.

✓ Description: Power of Attorney for Spanish EPR registration (Taxually).

Delivery

✓ Courier: Yes.

✓ Express delivery: No.

✓ Recipient: Taxually Kft. – Anita Balogh.

✓ Country: Hungary.

✓ City: Budapest.

✓ Postal code: 1054.

Partnership and Notarisation

✓ Partnership ID: Taxually2024.

✓ Electronic notarisation: No.

Confirm the application only when everything matches the Taxually instructions.

24. Pay the Legitify Quote

After confirming your request:

✓ Legitify assigns your request to a notary.

✓ The quotation becomes available in your dashboard.

✓ Review the total amount.

✓ Complete the payment before the specified deadline.

If payment is not completed before the appointment or processing deadline, your request may be cancelled automatically.

The quotation may include:

✓ Notary service.

✓ Apostille.

✓ Courier.

✓ Platform fees.

✓ Applicable VAT.

It is also recommended to send the following message through the request chat:

Please scan and upload the final document before couriering.

This allows you to obtain a digital copy before the original paper document is shipped.

25. Taxually Receives the Original Document and Completes the Registration

Legitify or the assigned notary will complete the following steps:

✓ Notarise the Power of Attorney.

✓ Obtain the Apostille.

✓ Prepare the final legalised document.

✓ Send the original document by courier to the Taxually office in Budapest.

You do not need to send a second original separately.

Once the scanned copy becomes available:

✓ Download it from Legitify.

✓ Upload it to Taxually if requested through the portal.

✓ Or send it through Taxually Support or the Taxually chat.

After that, Taxually or its authorised representative in Spain completes the registration with the Spanish Product Producers Register (Registro de Productores de Producto) under the Packaging section.

Once the registration has been approved, MITECO issues the official producer registration number.

The number usually follows a format similar to:

SECTION/YEAR/XXXXXXXXX

Keep both the confirmation and the registration number permanently for your records.

26. Upload Your Spanish EPR Registration Number to Amazon

It is recommended to wait until the registration number is active and, where applicable, visible in the corresponding official register.

Then log in to Amazon Seller Central Spain.

Menu names may change over time, but the process is generally similar to:

✓ Account Health.

✓ Policy Compliance or Regulatory Compliance.

✓ Submit compliance information.

✓ Extended Producer Responsibility.

✓ Select Spain.

✓ Select Packaging.

✓ Enter your registration number.

✓ Save or Submit.

Amazon may display statuses such as:

✓ Pending.

✓ Approved.

✓ Rejected.

Common reasons for rejection include:

✓ Registration number not found.

✓ Incorrect format.

✓ Registration not yet active.

✓ Company name does not match.

✓ Registration number has expired.

✓ Incorrect country or EPR category.

When the status changes to Approved, Amazon has accepted your Spanish Packaging EPR registration number.

27. Activate Amazon EPR Pay on Behalf

After Amazon has approved your Spanish Packaging EPR registration number, you can activate:

Amazon EPR Pay on Behalf

This service can be particularly useful if all or nearly all of your sales in Spain are made through Amazon.

Amazon describes this service as a system that can calculate, report, and pay eco-contributions for eligible Amazon sales, where local legislation and programme availability allow.

For eligible Amazon sales, Amazon may:

✓ Identify reportable sales.

✓ Calculate the applicable eco-contributions.

✓ Prepare EPR reports.

✓ Pay the contributions to the relevant organisation.

✓ Charge the corresponding amounts to the seller's account.

✓ Collect the annual service fee for the registered EPR category.

28. How to Activate Amazon EPR Pay on Behalf

Within the relevant EPR compliance request in Amazon:

1. Open the Spain EPR compliance section.

2. Select the reporting and eco-contribution option.

3. Choose:

Use Amazon EPR Pay on Behalf

4. Review the annual service fee displayed by Amazon.

5. Confirm your enrolment.

The screen may indicate that the service is charged annually for each registered EPR category.

29. What Amazon EPR Pay on Behalf Means in Practice

For sales made through Amazon, you should not normally need to prepare periodic reports manually solely to calculate:

✓ Units sold on Amazon.

✓ Reportable Amazon transactions.

✓ Eco-contributions for Amazon sales.

Amazon uses its own sales data to prepare the required reporting and make the payments covered by the service.

This can significantly simplify the administrative process for sellers who sell almost exclusively through Amazon.

30. What Amazon EPR Pay on Behalf Does Not Replace

This point is essential.

Amazon EPR Pay on Behalf does not replace:

✓ Your Spanish Packaging EPR registration.

✓ Your authorised representative.

✓ The Taxually registration process.

✓ Your obligation to maintain accurate product and packaging information.

✓ Your responsibility for sales made outside Amazon.

✓ Your overall legal responsibilities as a producer.

Amazon may handle certain declarations and payments, but this does not mean that Amazon assumes your full legal responsibility for EPR compliance as a seller.

31. Sales Outside Amazon

Amazon cannot report sales made through:

✓ Your own website.

✓ Another marketplace.

✓ Wholesale sales.

✓ Direct B2B sales.

✓ Physical stores.

✓ Manual orders placed outside Amazon.

These sales must be managed separately through Taxually, your authorised representative, or the relevant compliance organisation.

If you sell both on and outside Amazon, keep the data clearly separated to avoid mixing reports.

32. Packaging Information You Should Keep

Even if you activate Amazon EPR Pay on Behalf, it is advisable to retain:

✓ Packaging specifications for each product.

✓ Type of packaging material.

✓ Weight of each material.

✓ Number of units.

✓ Declarations provided by the supplier or manufacturer.

✓ Packaging-related invoices.

✓ Product launch date.

✓ Evidence of sales made outside Amazon.

This information can protect you if:

✓ Amazon incorrectly classifies a packaging material.

✓ Taxually requests additional clarification.

✓ Your business is subject to a review or audit.

✓ You begin selling outside Amazon.

33. Final Verification Checklist

Taxually

✓ Spanish Packaging EPR service purchased.

✓ Company legal information completed.

✓ Registered business address entered correctly.

✓ Amazon seller URL added.

✓ Product category selected.

✓ Company representative details completed.

✓ Correct passport or ID uploaded.

✓ Certificate of Incorporation uploaded.

✓ Invoice reviewed.

✓ Correct VAT number shown on the invoice.

Power of Attorney

✓ Company details reviewed.

✓ Representative details reviewed.

✓ Correct passport or ID number.

✓ Document signed only in the designated signature area.

✓ Notary fields left blank.

Legitify

✓ Recipient Location: Spain.

✓ Your Location: actual country.

✓ Service: Power of Attorney Execution.

✓ Signed Power of Attorney uploaded.

✓ Apostille: Yes.

✓ Document Origin: Hungary.

✓ Document Type: Taxually - Power of Attorney.

✓ Courier: Yes.

✓ Express Delivery: No.

✓ Recipient: Taxually Kft. – Anita Balogh.

✓ Address: Tüköry utca 5. III/3.

✓ City: Budapest.

✓ Postal Code: 1054.

✓ Country: Hungary.

✓ Your own email address used for courier tracking.

✓ Partnership ID: Taxually2024.

✓ Electronic notarisation: No.

✓ Appointment or processing slot booked.

✓ Quote reviewed and paid.

✓ Final scanned copy requested.

Completion

✓ Final scanned copy received.

✓ Original document sent by courier to Taxually.

✓ Taxually confirms receipt.

✓ Spanish EPR registration number issued.

✓ Registration number uploaded to Amazon.

✓ Validation approved by Amazon.

✓ Amazon EPR Pay on Behalf activated.

✓ Reporting for sales outside Amazon organised separately.

✓ Packaging records retained for future audits or verification.

Conclusion: EPR Is Not Just an Administrative Requirement—It Is Part of Selling Correctly on Amazon Spain

For many sellers, Packaging EPR appears to be just another administrative obligation. In practice, however, it has a direct impact on your ability to continue selling on Amazon Spain, particularly if you are a foreign company, an importer, or a private label brand.

The process may seem lengthy because it involves several parties, including Taxually, Legitify, the notary, the Apostille, the authorised representative in Spain, MITECO, and Amazon Seller Central. However, if you follow the steps in the correct order, review your information before confirming each stage, and keep all documentation organised, the process becomes much more manageable.

The key is not to improvise:

✓ First, confirm whether you are considered the producer.

✓ Then create your Taxually account correctly.

✓ Review your company information, representative details, and documents.

✓ Legalise the Power of Attorney correctly.

✓ Wait until you receive your official registration number.

✓ Upload the number to Amazon.

✓ Activate Amazon EPR Pay on Behalf if it suits your sales model.

✓ Always keep accurate packaging information on file.

If you sell on Amazon Spain, especially imported or private label products, having your Packaging EPR registration properly organised will help you avoid account restrictions, compliance issues, and unnecessary delays. And if you work with suppliers, manufacturers, or prep centres, having accurate packaging information from the very beginning will make it much easier to comply with both Amazon requirements and Spanish EPR obligations

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